Virtual Executive Assistant Needed (long-term, 15+ hours/week)

Hey there! I’m an entrepreneur and investor with a variety of responsibilities and goals living in Lisbon, Portugal. I am involved in a multitude of businesses including a blockchain NFT DeFi prot

Hey there!

I’m an entrepreneur and investor with a variety of responsibilities and goals living in Lisbon, Portugal.

I am involved in a multitude of businesses including a blockchain NFT DeFi protocol, a revenue management business for short-term rentals (think ‘Airbnb’), hospitality and real estate investments, and an exotic fruit farm.

You MUST speak/write fluent English (C1) and Portuguese (C1). Spanish fluency is nice to have, but not required. Prefer someone that can overlap with late morning GMT hours (900 – 1200).

You need to be organized, detail oriented, and a self-starter. I want someone that I can give them an assignment and if they need more info or help they take the initiative to reach out to me rather than waiting for me to check in with them. Telling me you don’t know an answer but you’ll go find out is a great attitude.

You need to be good with spreadsheets, preferably Google Sheets. I need someone to maintain financial models and need someone that knows their way around spreadsheets. If you’re not familiar with SUMIFS, VLOOKUPs, and ARRAYFORMULAs then you will not be able to do these job functions. Ideally you are comfortable with writing formulas that have arrays/filters perform actions on other arrays/filters.

I’m looking for someone who has a similar world perspective: growth mindset, open-minded, non-judgemental, curious about the world, truth-seeker, and interested in learning new things.

You’ll be responsible for a wide variety of tasks, including:

  • Pulling data and doing basic market research
  • Maintaining financial models
  • Helping schedule appointments and deal with paperwork
  • Doing research and making recommendations based on research
  • Creating content for language flash cards
  • Work on a variety of projects and need to track time for each one individually

An ideal candidate:

  • Speaks and writes English and Portuguese at a C1 level or higher
  • Has experience bookkeeping and technical spreadsheet experience
  • Has 2+ years experience as an executive assistant or virtual assistant or similar
  • Experience living in Portugal and dealing with Portuguese culture
  • Has a high attention to detail
  • Is extremely trustworthy, especially with sensitive information
  • Has a collaborative world view
  • Able to work most hours during the day of the GMT time zone
  • Willing to dive deep into AI Experience with ChatGPT or other AI prompt tools

Tipo de oferta: Part-time, Temporário or Contrato de trabalho e termo certo
Duração do contrato: 12 meses
Horas de meio período: 15 por semana

Salário: 10,00€ – 20,00€ por hora

Horário de trabalho:

  • Horário flexível

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