Payroll & HR Coordinator
Overview: HTC built a vision of the future by combining humanity with technology to unleash our collective imagination. At HTC, we believe that VIVERSE, the combination of virtual and augmented
Overview:
We are currently growing our European team, where we are focused on delivering on the promise of consumer and enterprise VR with game-changing technology and best-in-class content. We have an exciting new opportunity for a Payroll & HR Coordinator based in our UK office. This role is responsible for ensuring the smooth and effective running of HTC payroll operations across EMEA and providing administrative support to the HR Team, acting as a point of contact, filtering HR enquiries to the relevant person, as well as managing a variety of ad-hoc projects. The right candidate will also ensure that our Payroll, Compensation and Benefit processes support the business, are compliant and cost efficient, whilst facilitating and driving effective performance.
Additional Information
HTC built a vision of the future by combining humanity with technology to unleash our collective imagination. At HTC, we believe that VIVERSE, the combination of virtual and augmented reality, high-speed connectivity, AI and blockchain – reachable on any device, anytime and anywhere will re-shape the next decade in every industry and influence human beings’ social life. As a global innovator in smart mobile devices, connected technology and virtual reality, HTC has produced award-winning products and industry firsts since its inception in 1997, including the highly acclaimed One and Desire line of smartphones and HTC Vive virtual reality system. HTC Vive™ is the world’s leading virtual reality platform which launched with the aim of bringing premium VR to the world.
We are currently growing our European team, where we are focused on delivering on the promise of consumer and enterprise VR with game-changing technology and best-in-class content. We have an exciting new opportunity for a Payroll & HR Coordinator based in our UK office. This role is responsible for ensuring the smooth and effective running of HTC payroll operations across EMEA and providing administrative support to the HR Team, acting as a point of contact, filtering HR enquiries to the relevant person, as well as managing a variety of ad-hoc projects. The right candidate will also ensure that our Payroll, Compensation and Benefit processes support the business, are compliant and cost efficient, whilst facilitating and driving effective performance.
Responsibilities:
Payroll Operations
- Preparing and co-coordinating payrolls for countries in EMEA (UAE, France, Poland, Denmark, Germany, UK, Ireland) with the outsourced payroll providers ensuring all data is correct.
- Working with UK payroll bureau to ensure timely filing of P60’s, P11D’s, P11D(b)’s PSAs and any other forms relating to quarterly and annually payroll related tax and social charges.
- Working with payroll providers to ensure all non-UK payroll tax filings and payments are completed.
- Liaise with the accounting department and Finance Manager to ensure payments are processed within timelines
- Manage the administration of the annual pay review for EMEA and any out of cycle reviews
- Prepare, issue and log Invoices, Purchase Agreements and Purchase orders as required for accruals and payment.
- Providing monthly bonus accruals for each function.
- Maintenance of quarterly bonus data, monthly salary and quarterly headcount forecasting including the accrual vs the payout.
- Ensuring all applicable funds reach the banking providers with instructions if necessary in a timely manner.
- Responsible for ensuring payrolls are compliant with yearly internal/external audits
- Acting as first point of contact for all payroll queries.
- Main point of contact for annual internal payroll audit and any adhoc external payroll audits
HR Operations
- Manage the maternity / paternity process, associated meetings and documentation.
- Recruitment Sourcing co-ordination (Advertise job openings on career pages, job boards and social networks, e.g. LinkedIn)
- Screen resumes and applications and update candidates on hiring processes
- Interview candidates during various hiring stages, including phone, first-round interviews
- Support the HR team as necessary for the day-to-day operation of the Benefits portfolio, working with third party benefit suppliers for annual renewal of eg healthcare, pension, company car and risk benefits.
- Main point of contact with HQ for Stock/ESOP etc information across EMEA and ensuring relevant country specific tax requirements processed
- Support Head of HR with analyzing and producing employee related data and generating ad-hoc management reports for all HR functions
- Management of online Holiday & Leave System (HR e-form) including co-ordinating with managers to ensure all end of year records are accurate
- Prepare, issue and log Invoices, Purchase Agreements and Purchase orders as required for accruals and payment.
Person Specification:
- Excellent knowledge of Microsoft applications (Word/Powerpoint/Excel]
- Good working knowledge of the SAP HR system preferred
- Experienced in designing and generating management reports.
- Demonstrable experience of running multi-country payrolls ideally including UK, France and Germany
- Methodical approach to work, with a high level of numeracy, accuracy and attention to detail
- Good working knowledge of basic UK payroll legislation (PAYE and NI)
- Excellent verbal and written communication skills
- High level of discretion
- Customer service oriented
- Able to operate effectively in an ambiguous, fast-paced, constantly changing environment
- Want to work in a small yet collaborative team
Additional Information
- Hybrid working – open to working 2 days from the office (based in Slough) and 3 days from home