Operations Specialist (based in or able to commute to Zug, Switzerland) (m/f/d)

Tasks Responsibilities Logistical and administrative coordination and support for all team members, especially the leadership team. Organize internal events, team retreats (virtual, local and inter

Tasks

Responsibilities

  • Logistical and administrative coordination and support for all team members, especially the leadership team.
  • Organize internal events, team retreats (virtual, local and international).
  • Organize external events, workshops, and various meetings (virtual, local, and international).
  • Ability to travel internationally when meetings or events require.
  • Arrange logistics for travels and track/process expenses and relevant invoices.
  • Physical office/ coworking space management and maintenance.
  • Procurement of necessary office supplies, equipment, merchandise or gifts.
  • Preparation, packaging and postage of letters as well as parcels.
  • Processing of all pending organizational and administrative tasks, such as maintaining files, records, calendars, folders, internal platforms up-to-date.
  • Coordination and planning of physical and virtual meetings (internal or with external parties).
  • Ability to use independent judgment and discretion to perform other administrative duties within generally defined policies and practices.
  • Correspondence in German and English.

Example projects

  • Organization of team retreats in Europe.
  • Participation in industry conferences with booths.
  • Organization of virtual meetups.
  • Company-wide purchase of holidays/ work anniversary gifts.

Requirements

Qualifications

  • 1+ year of professional experience in an operations-related role.
  • Bachelor degree in business administration, humanities or related fields.
  • Strong communication skills.
  • Oral and written proficiency both in German and English.
  • Ability to independently prioritize various issues.
  • Strong relationship skills and discretion.
  • Ability to build strong and trusted relationships with internal and external contacts.
  • Strong organizational skills, quick grasp, good time management skills and flexibility.
  • Sovereignty and proactiveness.
  • Experience with G Suite tools (Google Docs, Sheets, Slides, Meet, Calendar, etc).
  • Able to multi-task and deal with changing priorities and a demanding workload, deliver highly accurate and timely work under pressure.
  • Adaptability to work in an agile, fast-changing environment.
  • Based in or able to commute to our local office in Zug, Switzerland

Bonus Qualifications

  • Previous experience in operations/ event organisation/ Git or GitHub.
  • Knowledge and fluency in languages other than English and German.
  • Previous experience in interacting with products and interfaces to blockchain technologies.
  • Previous experience in interfaces in the realm of fintech, financial applications, or similar.

Benefits

  • This is a full-time, remote position.
  • Preferred if residing within (+/- 3 hours) Central European time zones.
  • Ideally someone who enjoys travel, nature, and hiking. Often we find that products are best designed not in a meeting room but rather on a trail ️.

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