Operations Specialist (based in or able to commute to Zug, Switzerland) (m/f/d)

Tasks

Responsibilities

• Logistical and administrative coordination and support for all team members, especially the leadership team.
• Organize internal events, team retreats (virtual, local and international).
• Organize external events, workshops, and various meetings (virtual, local, and international).
• Ability to travel internationally when meetings or events require.
• Arrange logistics for travels and track/process expenses and relevant invoices.
• Physical office/ coworking space management and maintenance.
• Procurement of necessary office supplies, equipment, merchandise or gifts.
• Preparation, packaging and postage of letters as well as parcels.
• Processing of all pending organizational and administrative tasks, such as maintaining files, records, calendars, folders, internal platforms up-to-date.
• Coordination and planning of physical and virtual meetings (internal or with external parties).
• Ability to use independent judgment and discretion to perform other administrative duties within generally defined policies and practices.
• Correspondence in German and English.

Example projects

• Organization of team retreats in Europe.
• Participation in industry conferences with booths.
• Organization of virtual meetups.
• Company-wide purchase of holidays/ work anniversary gifts.

Requirements

Qualifications

• 1+ year of professional experience in an operations-related role.
• Bachelor degree in business administration, humanities or related fields.
• Strong communication skills.
• Oral and written proficiency both in German and English.
• Ability to independently prioritize various issues.
• Strong relationship skills and discretion.
• Ability to build strong and trusted relationships with internal and external contacts.
• Strong organizational skills, quick grasp, good time management skills and flexibility.
• Sovereignty and proactiveness.
• Experience with G Suite tools (Google Docs, Sheets, Slides, Meet, Calendar, etc).
• Able to multi-task and deal with changing priorities and a demanding workload, deliver highly accurate and timely work under pressure.
• Adaptability to work in an agile, fast-changing environment.
• Based in or able to commute to our local office in Zug, Switzerland

Bonus Qualifications

• Previous experience in operations/ event organisation/ Git or GitHub.
• Knowledge and fluency in languages other than English and German.
• Previous experience in interacting with products and interfaces to blockchain technologies.
• Previous experience in interfaces in the realm of fintech, financial applications, or similar.

Benefits

• This is a full-time, remote position.
• Preferred if residing within (+/- 3 hours) Central European time zones.
• Ideally someone who enjoys travel, nature, and hiking. Often we find that products are best designed not in a meeting room but rather on a trail ️.