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Facilities Assistant – Berlin

Parity Technologies builds core infrastructure to power a better internet—one that respects the freedom and data of individuals—and to empower developers to create better services through decentralise

Parity Technologies builds core infrastructure to power a better internet—one that respects the freedom and data of individuals—and to empower developers to create better services through decentralised tech. Parity’s technologies include Substrate, a flexible framework for building blockchains and Polkadot, a protocol for connecting and securing blockchains.

As the Facilities Assistant you will work alongside our Facilities Manager, and become a direct point of contact for any external requests received from our suppliers.

While Parity is a remote-first company, the office plays an important role as a space for team members to meet, collaborate, and connect with each other. It should serve as a view into the company for external visitors. As the Facilities Assistant, you will strive to make the office a fun, exciting, interesting space for team members to choose to work.

The ideal candidate should be a dedicated and well-organised, energetic professional who is ready to take on a new challenge. You will be part of the Operations team and your duties will include, but are not limited to:

Key Responsibilities

FAs support the Facilities Manager with office management duties (soft FM), taking on delegated workloads, but also having defined responsibilities

These responsibilities include, but are not limited to:

  • Assisting the FM with scheduling and delivering events
  • Being available OOO as an emergency contact
  • Help provide a high-quality safe working environment, which is compliant with current health & safety legislation, other relevant environmental regulations, company standards and industry best practices.
  • Becoming a Fire Marshal and First Aider
  • Assist the FM in reviewing existing suppliers against budgets and performance
  • Produce research and evaluation regarding potential new suppliers
  • Assist in the management of local contractors and service partners
  • Stakeholder management of all workspace users
  • Direct collaboration with Ops colleagues in different teams
  • Assist with the general management and maintenance of our office floor(s), including arranging any necessary repairs
  • Overall front office activities including general support to visitors and team members, handling in- and outbound mail, purchasing/invoicing and facilities management, including cleaning and security services
  • Stocking each floor of all appropriate facilities supplies
  • Assist with the review of risk management procedures for the office
  • Keep an organised office inventory
  • Complete walk-through audits on a daily basis, to ensure that maintenance issues are documented and that office supplies, including refreshments, are satisfactory.

Requirements

  • Office experience or equivalent
  • Excellent time management (ability to multitask and prioritise work) and creative problem solving skills to suggest improvements
  • Very strong organisational and planning skills
  • Proactive, hands-on and resilient self-starter with a strong sense of responsibility
  • Excellent written and verbal communication skills with German language at near-native level or C1 equivalent
  • Experienced at using Gmail, Docs and Spreadsheets
  • Diligent, organised and methodical
  • Has awareness of Facilities Management
  • Experience of working with stakeholders
  • Good numerical skills
  • Happy and able to carry out the physical tasks associated with the role
  • Willing to embrace learning and CPD within Facilities Management
  • Has knowledge/awareness of Web3 ambitions, especially Polkadot

Desirable:

  • Knowledge of office administrator responsibilities, systems and procedures
  • Experience with project management tools like Trello, Asana or Notion
  • Interest in or even experience with blockchain or open-source software
  • BA/BSc or equivalent
  • Experience of working on projects
  • Experience of working within office management/FM
  • Experience of working with procurement/tender processes
  • Formal FM qualifications
  • English language skills at near-native level or C1 equivalent

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